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Direct Mail Formats: Choose the Right Letter Pack

Part of our series where we seek to uncover the most effective formats for your specific marketing objectives.

The Letter, Defined

The United States Postal Service (USPS) defines a letter as any mail piece within the following dimensions, which includes any rectangular postcard or self-mailer that fits that description.

  • Minimum Height: 3-1/2″ Maximum Height: 6-1/8″
  • Minimum Length: 5″ Maximum Length: 11-1/2″
  • Minimum Thickness: 0.007″ Maximum Thickness: 0.25″

For the sake of this article, we will refer to anything that is mailed inside of an envelope as a letter, also often referred to as a letter pack. We will also be discussing various types of direct mail formats, including the difference between self–mailers and letters, as well as reasons why the latter represent a more engaging means of consumer correspondence. We’ll also be discussing direct mail size and dimensions, direct mail letter examples, direct mail best practices, letter packet format, and more.

Letters for Direct Marketing Campaigns 

Direct Mail Letters For Digital Marketing Campaigns
Direct Mail Letters

Letters lend an air of formality and sincerity to any marketing campaign. They can convey both simple, straightforward messages or a longer, more complex sales process. Letters have the power to build long term relationships with clients thanks to their professional and personalised nature. Best of all, businesses can reach out to a more focused target clientele, thanks to letters.

Types of Direct Mail Format

There are plenty of direct mail formats to choose from when doing marketing campaigns. You’ve got your postcards, mailers with brochures, booklet mailers, catalogues and three-dimensional mailers. They fall into two main categories: self-mailers and letter mailers. Let’s discuss each direct mail format in broader details.

Self-mailers

Self Mailer
Customized Self -Mailer Printing & Mailing

Most marketers choose self-mailers for promotions simply because they’re more cost efficient. To define, self-mailers are self-contained mail pieces that require no envelope.These include your postcards, single fold self-mailers, double fold self-mailers, triple fold self-mailers, and multiple-page booklets. Since these letters are printed and mailed as one piece, they’re often used in communications around the office or the home.

Self-mailers can be used in plenty of ways. For instance, single fold self-mailers, due to their budget-friendly nature, are ideal for lead generation or retail traffic building applications. Businesses that offer countless products can opt for multi-page booklet formats, as well conference mailings and seminars which require longer messages.

Letter Mailers

Letter Mailers
Customized Letter Mailers

Letter mailers or letter packs (or simply letters) have the edge of looking like an important piece of correspondence since they are enclosed in an envelope. They’re considered to be less graphically impressive than self-mailers which have the advantage of being seen immediately. However, letter mailers tend to have a much higher engagement rate since they’re more professional looking and traditionally, people love to open envelopes before reading their content.

Self-Mailers Vs Letters

While self-mailers are clearly the more budget-friendly option, any good marketer knows that letters have a much higher open rate. Yes, self-mailers are visible, direct, and readily noticeable, they are more associated with retail companies. If your business happens to deal with sensitive information that shouldn’t be displayed for the world to see. Besides, as mentioned earlier, people have a more emotional connection to letters, allows a broader way to tell a message, or simply relay much longer pieces of information.

Some standard envelope package sizes & dimensions:

  • #6-1/4: 3-1/2 x 6”
  • #6-3/4: 3-5/8 x 6-1/2”
  • #7: 3-3/4 x 6-3/4”
  • #7-3/4: 3-7/8 x 7-1/8”
  • #8-5/8: 3-5/8 x 8-5/8″
  • #9: 3-7/8 x 8-7/8”
  • #10: 4-1/8 x 9-1/2”
  • #11 4-1/2 x 10-3/8”
  • #12: 4-3/4 x 11″
  • #14: 5 x 11-1/2”
  • A-6: 4-3/4 x 6-1/2”
  • A-7: 5-1/4 x 7-1/4”
  • A-8: 5-1/2 x 8-1/8”
  • A-9: 5-3/4 x 8-3/4”
  • A-10: 6 x 9-1/2”

Direct Mail Letter Inserts

Most obviously—a letter!

Business owners are often tempted to mail marketing material alone, however those materials are generally more well-received after the recipient reads a personalized letter warming them up to the value provided in the brochure. A letter also helps the recipient’s thought process flow more effortlessly, since the first question they are sure to ask themselves upon opening the envelope is “Who is this and why are they mailing to me?”

Brochure or flyer

Direct Mail Letters
Personalized Brochures

A brochure or flyer is often a good addition to a personalized letter as it allows for an expanded explanation of services. While the letter is intended to pique the interest of the recipient, a brochure gives more real estate for information and images.

Buck slip

Buck Slip
Buck-Slip Helps Highlight the Message

A buck slip provides the mailer extra space to highlight their message. Depending on the purpose of the letter, the buck slip might emphasize the call-to-action, explain a specific product in more detail, or simply be an additional piece of branding tied in with the letter. They are generally more graphic heavy than the letter and smaller in size.

Reply envelope

Business reply envelope
Business Reply Envelope Sample

Often times the mailer will provide a means for the recipient to respond within the letter package by providing a reply envelope. A Business Reply Envelope, or what we call a BRE, covers the cost of postage for the recipient, so all they have to do is include their reply card (or in many cases, a check) and drop it in the mail. A Courtesy Reply Envelope (CRE) requires the recipient to front their own postage before dropping it in the mail, but at least saves them the time of getting their own envelope and addressing it properly.

Design Options

Larger Than Letter-Sized Envelopes

According to the Direct Marketing Association’s (DMA) 2013 Statistical Fact Book, larger than letter-sized envelopes are 6% more likely to be read and about 7% less likely to be discarded than a letter-sized envelope (Treatment of Standard Mail Piece by Shape report). Larger than letter-sized envelopes are non-machineable, and therefore qualify at a higher postage rate. In some industries, the gain from one response outweighs the additional postage costs.

Inclusion of a BRE or a CRE

Best practice is to provide as many channels for a person to respond without creating confusion, and inclusion of a BRE is just one of those channels. Simple enough, all the recipient has to do is complete the reply card provided and drop it in the envelope.

Teaser Text on Outer Envelope

By printing a personalized message on the outside of a letter, the recipient is given an idea of what waits for them inside. If chosen carefully, this text can increase the likelihood of the letter getting opened. This is where you put your most appealing messaging, using words like ‘free,’ ‘exclusive,’ ‘now’ and ‘valuable.’

‍Why Letters are

Best Uses for Letter Packs

Fundraising Mail

Letters have always played a substantial role in fundraising because of their one-to-one, personal nature. Regular direct mail appeals are the main revenue driver for many non-profits. Beyond the personal feel, which is absolutely essential to effective fundraising, letters cut through the digital clutter by arriving right at your donor’s mailbox, and provide an easy way for them to send their donation.

B2B Prospecting

Similar to the non-profit sector, business-to-business dealings are all about building relationships. And as much as a coupon postcard sent from a grocery store improves your perception of a brand and makes you likely to shop with them, this impersonal approach doesn’t build a strong relationship from one person to another. However, if a business owner takes the time to sit down and craft you a personal letter, this is more apt to make a good impression and nurture the business relationship.

Disseminating Personal Information

For items such as financial statements, medical records, personal documents, or other sensitive information, it makes sense for a mailer to use an envelope where the information within is protected. Tinted envelopes add an extra layer of protection, prohibiting unapproved eyes from looking through an envelope at the information within.

Top Takeaways with Letter Packs

  • Letters are arguably the most personal approach in direct mail. They are informative, personalized and professional.
  • By enclosing your letter in an envelope, you have the opportunity to include other supporting items with it—buck slips, brochures, reply envelopes and more.
  • Envelopes provide the most secure and private means of sending information through the mail.
  • Since letters are a lot more formal, they help create a sense of trustworthiness and prestige, something high-end brands should seriously consider.
  • Among all direct mail options, letters have the best ROI. While creating them is relatively more complex and expensive, they are worth the investment with guaranteed results.

FAQs

How much does a letter pack cost?

Compu-Mail has developed a strong partnership with the United States Postal Service to ensure that all business mailings are delivered in a timely and efficient manner to minimize your investment and maximize your opportunities.

How do you send an envelope package?

Sending an envelope package is simple enough. First thing that you need to remember is to seal the envelope properly. Next, make sure to clearly write the recipient’s address in the middle of the envelope. You have to clearly write your own return address in the top left corner as well. In the top right corner of the envelope, attach appropriate postage. Finally, you can proceed to bringing your envelope package to the post office, put it in a USPS mailbox, or give it to a mail carrier.

Finding the right format is about understanding your objective: If your objective requires taking a personal approach in your marketing messages, a letter is a prime means of connecting with your audience.